ADVOKS GLOBAL · KENYA
Public Procurement and Asset Disposal Act
106. Procedure for request for quotations
Edition: 2022-12-31 · In force
106. Procedure for request for quotations
(1)A procuring entity shall prepare a request for quotations that sets out the following—(a)the name and address of the procuring entity;(b)the specific requirements prepared under section 67 relating to the goods, works or services being procured;(c)an explanation of where and when quotations shall be submitted; and(d)anything else required under this Act or the Regulations to be set out in the request for quotations.(2)An accounting officer of a procuring entity shall deal with the request for quotations in accordance with the following—(a)the accounting officer of a procuring entity shall give the request to such persons as are registered by the procuring entity;(b)the request shall be given to as many persons as necessary to ensure effective competition and shall be given to at least three persons, unless that is not possible;(c)the accounting officer of a procuring entity shall give the request to each person early enough so that the person has adequate time to prepare a quotation;(d)at least three persons shall submit their quotations prior to evaluation.(3)The successful quotation shall be the quotation with the lowest price that meets the requirements set out in the request for quotations.(4)Where the lowest price is above the prevailing market rates, the request for quotations shall be cancelled or terminated in accordance with the cancellation and termination procedures set out in this Act.(5)The following shall apply with respect to the contract resulting from a procurement by a request for quotations—(a)the procuring entity shall place a purchase order with the person submitting the successful quotation;(b)the person submitting the successful quotation shall confirm the purchase order in writing; and(c)an accounting officer shall consider recommendations for award arising from a contract under procurement by a request for quotations for approval or rejection. G — Low-Value Procurement