ADVOKS GLOBAL · KENYA
The Civil Aviation (Approved Maintenance Organization) Regulations, 2025
34. Maintenance records
Edition: 2026-03-03 · In force
34. Maintenance records
(1)The maintenance Organization shall retain detailed maintenance records, to show that all requirements for the signing maintenance release have been met in a manner acceptable to the Authority.(2)An AMO shall provide the original Maintenance Release to the aircraft operator, together with a copy of any specific maintenance data used for repairs or modifications carried out.(3)The maintenance Organization shall retain copies of all detailed maintenance records for a minimum period of two years after the signing of maintenance release.(4)The records shall be maintained in a form and format that ensures readability, security and integrity of the records at all times and the form and format may include paper records, electronic records, or any combination thereof.(5)A person who maintains, performs preventive maintenance, rebuilds, or modifies an aircraft or aircraft component shall—(a)make an entry in the maintenance record of that equipment showing—(i)a description and reference to data acceptable to the Authority of work carried out;(ii)the date of completion of the work carried out;(iii)the name of the person performing the work if other than the person specified in this regulation;(iv)the work performed on the aircraft or aircraft component has been performed satisfactorily, the signature, certificate number, and kind of certificate held by the person approving the work; and(v)the authorized signature, which constitutes the approval for return to service, the AMO certificate number and kind of certificate held by the person approving or disapproving for return to service the aircraft, airframe, aircraft engine, propeller, appliance, component part, or portions thereof;(b)in addition to the entry specified in paragraph (a), enter on a form major repairs executed by the person performing the work, in the manner prescribed.(6)A person shall not describe in any required maintenance entry or form an aircraft or aircraft component as being overhauled, unless—(a)using methods, techniques and practices acceptable to the Authority, it has been disassembled, cleaned, inspected as permitted, repaired as necessary and reassembled; and(b)it has been tested in accordance with approved standards and technical data, or in accordance with current standards and technical data acceptable to the Authority which have been developed and documented by the holder of the type certificate, supplemental type certificate, or a material, part, process or appliance approval under a TSO.(7)A person shall not describe in any required maintenance entry or form, an aircraft or other aircraft components as being rebuilt unless it has been—(a)disassembled, cleaned, inspected as permitted;(b)repaired as necessary;(c)re-assembled and tested to the same tolerances and limits as a new item, using either new parts or used parts that either conforms to new part tolerances and limits, or to approved oversized or undersized dimensions; and(d)in accordance with approved technical data.(8)A person shall not issue a maintenance release to any aircraft or aircraft component that has undergone maintenance, preventive maintenance, rebuilding, or modification, unless—(a)the appropriate maintenance record entry specified in subregulation (5) has been made; and(b)the major repair and major modification form specified in subregulation (5) authorized by or furnished by the Authority has been executed in a manner prescribed.(9)If a repair or modification results in any change in the aircraft operating limitations or flight data contained in the approved aircraft flight manual, those operating limitations or flight data shall be appropriately revised and set forth as prescribed.(10)A person approving or disapproving for return to service an aircraft or aircraft component, after any inspection performed in accordance with this regulation, shall make an entry in the maintenance record of that equipment containing the following information—(a)the type of inspection and a brief description of the extent of the inspection;(b)the date of the inspection and aircraft total time in service;(c)the authorised signature, an AMO certificate number, and kind of certificate held by the person approving or disapproving for return to service the aircraft, airframe, aircraft engine, propeller, appliance, component part, or portions thereof;(d)if the aircraft is found to be airworthy and approved for return to service, the following or a similarly worded statement "I certify that this aircraft has been inspected in accordance with (insert type of inspection) inspection and was determined to be in airworthy condition";(e)if the aircraft is not approved for return to service because of needed maintenance, non-compliance with the applicable specifications, airworthiness directives, or other approved data, the following or a similarly worded statement: "I certify that this aircraft has been inspected in accordance with (insert type of inspection) inspection and a list of discrepancies and non-airworthy items dated (insert date) has been provided for the aircraft owner or operator;" and(f)if an inspection is conducted under a maintenance program provided for in this Regulation, the entry shall identify the maintenance accomplished and contain a statement that the maintenance was performed in accordance with the inspections and procedures for that particular program.(11)If the person performing any maintenance required by this Regulation finds that the aircraft is not airworthy or does not meet the applicable type certificate data sheet, airworthiness directives or other approved data upon which that aircraft airworthiness depends, that person shall give the owner a signed and dated list of those discrepancies.