ADVOKS GLOBAL · KENYA
The Civil Aviation (Approved Maintenance Organization) Regulations, 2025
27. Maintenance organization's procedures manual
Edition: 2026-03-03 · In force
27. Maintenance organization's procedures manual
(1)A maintenance organization shall provide for the use and guidance of maintenance personnel concerned a procedures manual which may be issued in separate parts.(2)A Maintenance Organization's Procedures Manual and any subsequent amendments shall be approved by the Authority prior to use.(3)A Maintenance Organization's Procedures Manual shall specify the scope of work required of the AMO in order to satisfy the relevant requirements for an approval of an aircraft, engines, component or specialized service for return to service.(4)A Maintenance Organization's Procedures Manual and any other manual it identifies shall—(a)include instructions and information necessary to allow the personnel to perform their duties and responsibilities with a high degree of safety;(b)be in a form that is easy to revise and contain a system which allows personnel to determine current revision status;(c)have the date of the last revision printed on each page containing the revision;(d)not be contrary to these Regulations or the AMO's scope of approval; and(e)include a reference to appropriate civil aviation Regulations.(5)Without prejudice to the preceding provisions of this regulation, a Maintenance Organization's Procedures Manual shall contain the following information—(a)a statement signed by the Accountable Executive confirming that the Maintenance Organization's Procedures Manual and any associated manuals define the AMO's compliance with this regulation and will be complied with at all times;(b)a list which describes the duties and responsibilities of the management personnel and the matters on which they may deal directly with the Authority on behalf of the AMO;(c)a procedure to establish and maintain a current list of the titles and names of the AMO's management personnel accepted by the Authority;(d)an organization chart showing associated chains of responsibility of the management personnel;(e)a procedure to establish and maintain a current roster of certifying staff;(f)a description of the procedures used to establish the competence of maintenance personnel and to a level acceptable to the Authority and where the person signing the maintenance release is a non-licensed person, the person shall meet the qualification requirements specified in the Civil Aviation (Personnel Licensing) Regulations;(g)a general description of manpower resources;(h)description of the method used for the completion and retention of the maintenance records;(i)a description of the procedure for preparing the maintenance release and the circumstances under which the maintenance release is to be signed;(j)a description, when applicable, of additional procedures for complying with an AOC holder's maintenance procedures and requirements;(k)a description of the procedures for complying with the service information reporting requirement contained in regulation 36;(l)a description of the procedure for receiving, assessing amending and distributing within the maintenance organization all necessary airworthiness data from the organization responsible for the type design;(m)a general description of the facilities located at each physical address specified in the AMO's certificate;(n)a general description of the scope of work authorized under the organization's terms of approval;(o)the notification procedure for the AMO to use when requesting for approval of changes to the organisation from the Authority;(p)the amendment procedure for the AMO Maintenance Organization Procedures Manual, including the submission to the Authority;(q)the AMO's procedures, acceptable to the Authority, to ensure manual good governance practices and compliance with the requirements of these Regulations;(r)a description of the organization's procedures and quality or inspection systems procedures to establish and maintain an independent quality system to monitor compliance with the adequacy of the procedures to ensure good quality maintenance procedures and airworthy aircraft and aeronautical products, compliance monitoring shall include a feedback system, to the person or group of persons specified in regulation 21, and ultimately to the Accountable Executive to ensure, as necessary, corrective action, in such a system acceptable to the Authority;(s)AMO procedures for self-evaluations, including methods and frequency of such evaluations, and procedures for reporting results to the Accountable Executive for review and action;(t)a list of operators and description, when applicable, of the additional procedures for complying with an operator's maintenance procedures and requirements to which the organization provides aircraft maintenance service;(u)a list of organisations and description, when applicable, of contracted activities;(v)a list of the AMO's line maintenance locations and procedures, where applicable; and(w)a description of the procedures for implementing changes affecting the approval of the maintenance organization.(6)The list of personnel and certifying staff for subregulation (5)(b) and (5)(e) may be separate from the AMO Maintenance Procedures, but shall be kept current and available for review by the Authority when requested.(7)AMO personnel shall be familiar with those parts of the manuals that are relevant to the maintenance work they perform.(8)An AMO shall specify in the AMO Maintenance Organization Procedures Manual who should amend the manual, particularly in the case where the manual consists of several parts.(9)The Quality Manager of an AMO shall be responsible for—(a)monitoring the amendment of the Maintenance Organization Procedures Manual, including associated procedures manuals; and(b)submitting proposed amendments to the Authority, unless the Authority has agreed, by a procedure stated in the amendment section of the Maintenance Organization Procedures Manual, that some defined class of amendments may be incorporated without prior approval by the Authority.(10)The AMO Maintenance Organization's Procedures Manual shall address four main areas as follows—(a)the management procedures covering the parts previously specified;(b)the maintenance procedures covering all aspects of how aircraft components may be accepted from outside sources and how aircraft will be maintained to the required standard;(c)the quality system procedures, including the methods of qualifying mechanics, inspection, certifying staff and quality audit personnel; and(d)contracted AOC holder procedures and paperwork.(11)An AMO Maintenance Organization's Procedures Manual shall be in a format set out in the Second Schedule of these Regulations.